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Convening 2019

Philadelphia, Apr 25–28

GENERAL INFO

Mark your calendars! The next Common Field Convening will take place in Philadelphia, PA. From April 25 - 28, 2019, 400+ arts organizers will gather for three days of dialog, discussion, debate, workshops, and practical and social exchanges exploring the state of the artist organization field. This will accompany dinners, performances, and thoughtful evening programming planned in collaboration with Philadelphia’s artist organization community. Stay tuned for more details.

We’re excited to leap forward to the spring of 2019, instead of hosting the Convening in the fall as we’ve done in the past. We believe that more time to plan and engage the local and national artist organization network will lead to a more thoughtful, inclusive and impactful gathering.

The Common Field Convening is an itinerant gathering that brings together organizers nationwide to share resources, knowledge and methods for artist-led, run, and centered projects, spaces and practices. Check out the 2017 Convening archive here.

CONVENING SCHEDULE

This is a brief Convening overview that is subject to change. Be sure to check back regularly to see the full schedule. Take a look at the 2017 Los Angeles Convening schedule here.

 

THURSDAY, APRIL 25, 2019

10:00 AM - 5:00 PM / Pre-Conference and Network Gatherings (Separate registration required)
11:00 AM - 5:00 PM / OPTIONAL: Off-Site Programs, Tours and Adventures around Philadelphia
6:30 - 10:00 PM / Convening Registration & Check In
6:30 - 10:00 PM / Official Convening Kick-off Party

 

FRIDAY, APRIL 26, 2019

9:00 AM  - 6:00 PM / Convening Registration & Check In
9:00 - 9:45 AM / Breakfast available. Coffee available all day.
10:00 AM - 6:00 PM / Convening Sessions
7:30 - 11:00 PM / Satellite Dinners around Philadelphia

 

SATURDAY, APRIL 27, 2019

9:00 AM  - 5:00 PM / Convening Registration & Check In
9:00 - 10:00 AM / Breakfast available. Coffee available all day.
10:00 AM - 5:00 PM / Convening Sessions
5:00 - 8:00 PM / Break and Dinner on your own
8:00 PM - MIDNIGHT /Evening Program and Closing Night Celebration

 

SUNDAY, APRIL 28, 2019

11:00 AM - 1:00 PM / OPTIONAL: Reflection, Wrap-Up and Closing Meeting
11:00 AM - 5:00 PM / OPTIONAL: Off-Site Programs, Tours and Adventures around Philadelphia

OPEN CALL FOR PROPOSALS

Common Field is excited to announce our second open call for proposals for the 2019 Philadelphia Convening. Members of the Common Field Network are invited to submit proposals for Conversation Sessions, Panels, Workshops, Reports from the Field, and Projects. You must be a Network member to apply. Join the network here. Guidelines and application information will be posted online in August 2018, the application portal will open in September 2018, and the deadline to apply will be in November 2018. Applicants will be informed by January, 2019 and Convening registration will open in late January, 2019.

Common Field is committed to supporting all session organizers and presenters with an honoraria and travel stipend. Proposals received through the open call will be reviewed by both National and Philadelphia partners.

Guidelines and Applications Online: July 2018
Application Portal Opens: September 2018
Deadline to Apply: November 2018
Convening Dates: April 25 - 28, 2019

*Check back for specific deadline dates.

PHILADELPHIA PARTNERSHIP OPPORTNUITIES

Philadelphia... help us shape the 2019 Convening!  

In order to best represent the breadth of artist organizations operating in Philadelphia and the critical conversations, questions, triumphs, and challenges they face, we need your input! 

There are several ways to get involved, including: 

  1. Join our Network
  2. Attend one of our free, public Philly Field Conversations this June and July 
  3. Become a Local Partner and collaborate directly with us to shape the convening
  4. Program a convening session by applying to our Open Call for Proposals
  5. Tell us your thoughts! If there are people, places, or topics that you believe we should be tuned in to, please let us know. 

If you’re interested in getting involved or have information to share, please email Crystal. The sooner the better – even if you aren’t ready to make a commitment, we’d love to be in conversation! 


Become a Local Partner
In order to be responsive to the unique local context of the host city, Common Field collaborates with local organizations to help plan the Convening. Common Field is interested in bringing together organizations that represent a range of size, scales, ages, work with a culturally specific audience or constituency, those who employ unique models of organizing, and that support new creative practices in the visual arts. We hope to bring together a diverse set of dedicated partners to contribute their knowledge and experience to help guide us on who to involve, what matters most to the local community, and what visitors to Philadelphia shouldn’t miss.

LOCAL PARTNERS collaborate with Common Field to center local issues, highlight projects and practices, and play an active role in guiding the Convening’s focus and program. The local expertise, networks, and know how of partners are important for ensuring the Convening is inclusive, has clear long-term goals, and a lasting impact in their community. 


Partnership Levels: Lead and Affiliate
We have organized our partnership structure for two levels of engagement: 

Four to five Lead Partner organizations will serve as the programming team that develops ideas and programs for the convening. They will identify venues, artists, and partners for convening activities and events, and will help organize programming with local groups for evening (Thursday, Friday, Saturday) and Thursday and Sunday daytime events. They will develop and agree upon ideas that focus the convening and will serve on the selection committee for the open call for sessions from the national network. They will have the opportunity propose sessions to the open call that reflect these agreed upon leading ideas. 

Affiliate Partner organizations help to shape the discourse and develop thinking for Convening programs and key focus areas, as well as support the development of ideas for events, venues, and artists. They support organizing dinner and auxiliary daytime programming, help with local outreach efforts, and promote the convening to their networks. 


Local Partner Expectations and Responsibilities
Affiliate Partners
 
-Contribute to dialogue about local arts organizing, and work with Common Field staff and to develop thinking for Convening programs and key focus areas
-If interested, host a Friday evening (April 26th) Satellite Dinner 
-If interested, help organize Thursday and/or Sunday programming highlighting local artists and projects, through events, tours, performances, parties, etc. 
-Support the development of ideas for events, venues, and artists
-Support and participate in convening weekend activities 
-Support outreach and promotion of Convening 
-Agree to be affiliated with the Common Field Convening in our promotional materials, including on a Map/List of local spaces and projects
-Extend invitation to one evening celebration to your communities using materials from Common Field
-Use Google Docs aid in up-to-date communication and ease of administration

Lead Partners 
All of the above, plus: 
-Meet with Common Field team 10+ times between August 2018 - April 2019 (in person in Philadelphia and online)
-Identify and focus ideas for local dialogue
-Collectively draft “Why here” statement articulating the premise of gathering in Philadelphia, specifically, as a generative context for a national conversation
-Participate in crafting of clear long-term goals for the local expanded network 
-Propose Convening session(s) to the Open Call for inclusion in Convening Program 
-Serve on Selection Team for Open Call 
-Identify and help Common Field staff secure venues for Convening evening and off-site events
-Involve extended community of organizations in conversation and Convening

Compensation
Common Field is committed  to supporting Partners and Presenters in the following ways: 
- An honorarium for participation 
- A stipend for travel for out-of-town presenters 
- A stipend for Satellite Dinners and/or Day/Evening event programming
- A free one-year membership to Common Field’s Network (535 members and growing!) 


Become a Local Partner
If you’re interested in becoming a Local Partner, please email Crystal at convening [​at​] commonfield.org with the following information in a few sentences:  

  1. Are you interested in being a LEAD or AFFILIATE Partner? 
  2. Include a link to your Common Field Member Profile.
  3. Confirm that you can meet the responsibilities and expectations outlined (meetings, convening dates, use of Google Docs, etc.) 


We’ll be in touch! 
We hope to bring together a diverse set of dedicated partners to contribute their knowledge and experience to help guide us on who to involve, what matters most to the local community, and what visitors to Philadelphia shouldn’t miss. We will review all of the interested organizations with an eye towards working with a diverse representations of methodologies, perspectives, operations, and audiences, and contact everyone with further information about how to best collaborate on the 2019 Convening. 


Open Call for Proposals
Convening programming is determined through a free, Open Call for Proposals that is available to all organizations and individual organizers in Common Field’s Network. Proposals are reviewed by a committee comprised of Local Partners, National Advisors, and Common Field staff. 

Applicants can propose Panels, Dialogues, Conversations, Workshops, Reports from the Field, and Commissions/Projects/Tours to take place during the Convening. The full guidelines and application form will be available online in late Summer 2018, and the deadline will be Monday, November 5, 2018.


Convening Structure & Schedule
Convening Sessions: 
Sessions are 90 minutes long and can take the form of a panel, an intimate conversation, a skill-sharing workshop, or a commission, artist project, or tour. Sessions happen at our central convening venue on Friday and Saturday, and are chosen from our Open Call for Proposals. 

Satellite Dinners: Satellite Dinners bring Convening attendees (arts organizers from across the country) into network members’ spaces for a shared meal. Planned by the hosts, these dinners are meant to serve as opportunities to socialize and engage in intimate discussions. 

Thursday & Sunday Daytime Programming: We encourage the commission of projects by local artists to supplement the more traditional format of Convening sessions. This can include projects, performances, tours, exhibitions, etc.

Evening programming: Evening programming can include projects, performances, or tours that take place around Philadelphia after Convening sessions have wrapped for the day. 

Tentative Day-by-Day Schedule: This is a brief overview that is subject to change as our collaborations grow. 
Thursday, April 25, 2019
10:00 AM - 5:00 PM / Pre-Conference and Network Gatherings 
11:00 AM - 5:00 PM / Off-Site Programs, Tours and Adventures around Philadelphia
6:30 - 10:00 PM / Official Convening Kick-off Party

Friday, April 26, 2019
9:00 - 9:45 AM / Breakfast available. Coffee available all day.
10:00 AM - 6:00 PM / Convening Sessions
7:30 - 11:00 PM / Satellite Dinners around Philadelphia

Saturday, April 27, 2019
9:00 - 10:00 AM / Breakfast available. Coffee available all day.
10:00 AM - 5:00 PM / Convening Sessions
8:00 PM - MIDNIGHT /Evening Program and Closing Night Celebration

Sunday, April 28, 2019
11:00 AM - 1:00 PM / Reflection, Wrap-Up and Closing Meeting
11:00 AM - 5:00 PM / Off-Site Programs, Tours and Adventures around Philadelphia

Archive: Visit our Archive to see programs and offerings from past Convenings! 


 




 

 

 

COMMUNITY CONVERSATIONS

Common Field continues to learn from and build relationships with Philadelphia’s artist organization community. Our first public event was a meet-up in December 2017 that took place at Slought. More recently we hosted a Social in April 2018 at the Asian Arts Initiative.

In June and July we’ve co-organized Philly Field Conversations, a series of collaboratively organized events facilitated by local arts leaders who prompt dialogue on an issue or range of topics central to Philadelphia arts organizing. Common Field initiated the series to engage with the core concerns of the local arts landscape through discussion and discovery, and will utilize what’s learned in the process toward program and partner development for its 2019 Convening in Philadelphia. 

See event page for full details.

Conversation #1 with Ulises
Monday, June 11, 2018, 6:30-8:30PM

Conversation #2 with Taller Puertorriqueño
Tuesday, July 17, 2018, 6:30-8:30PM

Conversation #3 with Philadelphia Contemporary
Wednesday, July 18, 2018, 6:30-8:30PM
*Off-Site Location: Uncle Bobbie’s People’s Education Center

Conversation #4 with Asian Arts Initiative
Saturday, July 21, 2018, 1-3PM