Convening 2020

Online, Apr 23 – May 3

About the Convening

The Common Field Convening – originally scheduled to take place in Houston, TX from April 23 - 26, 2020  moves online in response to the COVID-19 outbreak. In this unprecedented situation, there remains an urgent need to stay connected, build knowledge from the field and create a growing set of broadly-shared resources accessible to all. To that end, registration for this year’s virtual Convening is FREE.

PLEASE NOTE that ALL times listed are Central Daylight Time (CDT). All sessions will take place virtually on Zoom.

The Convening is a critical platform for artists organizations and organizers from across the US. We are profoundly grateful to our Houston Partners, the extended Houston community, and hundreds of participating arts organizers nationwide for their incredible, ongoing dedication to the program. We draw inspiration from these extraordinary collaborators as we affirm our commitment to building platforms that engage with shared histories, create new connections, combat the physical isolation of our current reality, and strategize evolved forms of collectivity and caretaking. 

Check out the Convening archive here to learn more about our history and the past five Convening programs. To stay informed and get regular updates and notifications, be sure to follow us on Instagram, Facebook, and Twitter, and sign-up for our newsletter.


We are living in unprecedented times. As we are pulled every day between urgent responsibilities to family, community, work and our own well-being, the ongoing labor of envisioning a shared future can feel incredibly taxing. Still, this focus on the present – on the immediacy of our needs – is also a reminder of our agency in affecting and meeting critical obligations. We at Common Field are hopeful that out of this crisis will emerge a stronger and emboldened collective movement for good. The Common Field Convening seeks to catalyze this work by facilitating a gathering of arts organizers to envision and enact a more equitable, collaborative and sustainable field moving forward. We are grateful that you have chosen to join us in this process, to take part in this experimental gathering, and to hold space for yourselves and each other in this difficult moment. We hope to build stronger ties and greater knowledge throughout and beyond this collaborative virtual exchange.


Lead support for the Common Field Convening has been provided by The Andy Warhol Foundation for the Visual Arts. Additional significant support is provided by the National Endowment for the Arts

This project is also funded in part by the City of Houston through Houston Arts Alliance and Stardust Arts


To find out how to support the Common Field Convening and join as a sponsor, please please contact Courtney Fink, Executive Director at courtney [​at​]


Land Acknowledgment

Transparency, respect and collaboration across difference are grounding values of Common Field – and we aspire to put these values into action by acknowledging and supporting the diversity of our field. We begin our welcome by first acknowledging that the land on which we intended to have this gathering in person is the ancestral and unceded land of the Karahkawa, Akokisa, Sana, and Atakapa Peoples – also known as Houston, Texas. As we gather online from many places, we urge participants to consider where they are and with which indigenous peoples and cultures they are in relationship:

Schedule Overview

For a complete Convening schedule, visit the Program page.

PLEASE NOTE that ALL times listed are Central Daylight Time (CDT). All sessions will take place virtually on Zoom.

Program Types

Conversations: Conversation sessions offer an opportunity to explore practical and theoretical topics through intimate group conversation. These sessions are designed to begin with very short introductions by presenters, who then facilitate group dialogue, engagement, and conversation with session attendees. 

Dialogues: These sessions feature two speakers in an intimate conversation, with time for discussion/questions from the audience. 

Panels: These moderated discussions feature a curated group of 3 to 4 speakers who share perspectives and experiences, and include opportunity for questions/discussion with the audience. 

Reports from the Field: These presentations should highlight localized activity, organizers, or organizations, and share larger themes and ideas that give Convening attendees a window into a specific geographic focus, project, or topic. 

Workshops: In these small, skill-sharing sessions (~30 participants), attendees work with practitioners to develop and discuss tools, gain hands on experience, engage in specific types of training and exchange tactics. 

Project Commissions: Artist projects can take the form of archiving projects, performances, virtual tours, and publications.

All Together Sessions: These sessions bring all Convening attendees together into one space for a common experience.

Cancelled Houston Partner Programs & Events

Common Field has been working with Houston-based Partners, Advocates, and Supporters since September 2018 to organize this year’s Convening. The collaboration focused on identifying and centering core issues for the local artist organizing field, developing long-term capacity-building goals in support of the city’s artist community, and curating programs, commissions, and events showcasing Houston's organizers, organizations, and artists for our national network. Our partners — Art League Houston, Aurora Picture Show, DiverseWorks, Emilý Æyer, Emily Sloan, Galveston Arts Center, Henry G. Sanchez (Law Office Center for Citizenship and Art + The BioArt Bayou-torium), Jessi Bowman, Lawndale, Matt Manalo, Megan Sparks (The Resistance Healing Clinic), Moe Penders, Project Row Houses, Reyes Ramirez, and Rothko Chapel — have shaped a tremendous slate of programs engaging over 100 Houston-based artists, writers, and organizers. 

We are heartbroken that the COVID-19 crisis – and our subsequent adaptation to an online Convening – has resulted in the cancellation of several partner-organized programs. Designed to center the remarkable Houston community, these programs were necessarily site-specific, embodied, and experiential – and simply could not adapt themselves for the virtual sphere.

Below you will find a list and descriptions of these cancelled programs to whet your interest and give you a sense of alternative programming we’re envisioning with our Houston-based partners in the future. Stay tuned for more details!


Project Row Houses
Collective Creative Actions: Art & Equitable Community Development
(Pre-Convening Program)

with Eureka Gilkey, Ryan Dennis, Assata Richards, Alicia Neal, and Libby Bland

Join us for a day in the ‘Tre! Learn about Project Row Houses (PRH)’ 26 years of disrupting displacement and subverting gentrification while celebrating and elevating the rich culture of one of Houston’s most historic neighborhoods. Tour the PRH site, visit other significant cultural assets in the neighborhood (including Emancipation Park Blue Triangle YMCA, Jack Yates High School, Riverside Hospital, Texas Southern University, Unity Bank, faith institutions and art interventions along Emancipation Avenue) and engage with a panel of leading practitioners. And, of course, we’ll eat. Executive Director Eureka Gilkey and Art Programs Director Ryan Dennis will be your guides. 


Galveston Arts Center
Galveston Day Trip
(Pre-Convening Program)

with Dennis Nance, Eric Schnell, Nick Barbee, Jessica Ninci and Dan Schmahl

This pre-convening day trip to Galveston Island includes visits to exhibitions and artist studios at Galveston Arts Center and the Galveston Artist Residency, artist-run projects Rising Tide Projects and the Galveston Art Lending Library, along with a bus tour of historic sites on the island.

Located an hour south of Houston, Galveston is a barrier island whose history is anchored by a series of storm events the city has battled to overcome. The visit highlights projects by artists working with waterways and in response to rising sea levels, as well as the unique social, historical, and environmental challenges this coastal community faces.


Art League Houston + Mystic Lyon
Welcome to Houston - A road trip through the city: A geographic grounding tour
(Pre-Convening Program)

with Eepi Chaad and Emily Sloan

Houston is HUGE! The city is a vast landscape and can be hard to navigate to newcomers. There are many facets to living in this city and one common shared experience is engaging with the city while sitting in a vehicle. 

This pre-convening tour will invite Common Field attendees on a 2.5 hour van tour of the heart of the city that explores the geographic proximity of a series of unique communities. The tour will access neighborhood arterial roads as well as Houston’s massive freeway system to give participants a sense of scale within the city.

Participants will tour the inner ring of neighborhoods that surround Downtown Houston and tour guides will share stories of each community including histories of migration and settlement, arts & culture, land use, and current development. The tour will help attendees ground themselves in the geography of the city and provide context for sessions and projects presented by denizens of the city during the Convening.


THOSE WHO DESIRE Swamp Things: How Houston was Built with Mud, Bricks, and Mayhem
(Pre-Convening Program)

with Vinod Hopson

In 1836, brothers Augustus Chapman Allen and John Kirby Allen stepped out of a boat onto the muddy banks of Buffalo Bayou, and hatched plans for Houston's very first real estate scam. From that original, ignominious origin, our big, beautiful city was born.

Do we love this city?! You bet your sweet, sweaty ass we do! But history doesn't need to be old and musty. Are you interested in a more modern, and nuanced version of the old stories you've heard before? Or maybe you're interested in the stories that aren't getting told? Do you want to see this city for what it really is, warts and all? Then this is the tour for you! Join this walking tour through the oldest part of the city, and confront its forgotten, and ignored past.


Aurora Picture Show
Kick-Off Party

Hosted by Aurora Picture Show, Deborah Colton Gallery, and Stardust Arts

Let us welcome you to Houston and mark the beginning of the Convening with an evening of music and community! 

This festive event welcomes Convening participants for socializing, music, performance, and projections. Includes a brief performance by interdisciplinary artist Lisa E. Harris, multiple mobile projections by Pablo Gimenez Zapiola, immersive, interactive video installation by Input/Output, and an eclectic selection of music and sounds provided by DJs Peter Lucas and Flash Gordon Parks.


Closing Night Party

with Emilý Æyer, Moe Penders, Imani Stevens, and Reyes Ramirez

Help celebrate the conclusion of Common Field’s 2020 Convening with a building-wide party at Lawndale. We’ll conclude our Convening programming with music, performance, video, cocktails, and closing remarks. 

Space: What does it mean to take up space? How can we as artists, as queer people, as black and brown people, respond to the constant and systemic gentrification efforts by developers and the city of Houston? Please join us for an evening of dinner, dancing, conversation, and performance work with artists Natalia Barrientos and Jessica Gonzalez, Raven Crane, Megan Easley, Slant Rhyme, S. Rodriguez, and Imani Stevens.


Rothko Chapel 
Behind the Scenes Tour: Rothko Chapel, Menil Drawing Institute, Houston Center for Photography and TransArt Foundation for Art and Anthropology

with Ashley Clemmer of Rothko Chapel, Surpik Angelini of TransArt, artist Dawn DeDeaux and more!

Spend the morning visiting four Houston art institutions located in the Montrose Community. The tour will include a hardhat walk through the Rothko Chapel to learn about the current restoration project and view the new skylight and recently opened Visitor Welcome House, a curator-led visit to the Menil Collection Drawing Institute opened in 2018, a director-guided experience of the Houston Center for Photography and new exhibit Tools of Revolution: Fashion Photography and Activism featuring Dana Scruggs, Ariel Bob Willis, and Micaiah Carter with works inspired by Kwame Brathwaite, and a talk at TransArt Foundation for Anthropology by founder Surpik Angelini and artist Dawn DeDeaux

Houston Convening Partners

Houston Convening Partners are a group of dedicated arts organizing leaders working with Common Field to shape the Convening program, planned sites, commissions, and local goals for long-term impact. Partners are not only visionary leaders and collaborators on this project, but materially supported the work of this gathering by sharing space, hosting events and meetings, and generously connecting the Convening with their constituencies and networks. 

We welcomed collaborators of many types—independent organizers, collectives, project spaces, formal organizations—and at various levels of commitment, including full organizing partners and those presenting sessions for the Convening through the open call. 


Art League Houston
Aurora Picture Show
Emilý Æyer
Emily Sloan (Curation MythMystic Lyon)
Galveston Arts Center
Henry G. Sanchez (Law Office Center for Citizenship and Art + The BioArt Bayou-torium)
Jessi Bowman (FLATS)
Lawndale Art Center
Matt Manalo (Filipinx Artists of Houston)
Megan Sparks (The Resistance Healing Clinic)
Moe Penders
Project Row Houses
Reyes Ramirez
Rothko Chapel




Houston Advisors

Thanks to the following Houston arts leaders who offered their time, ideas and support to Common Field in realizing the 2020 Convening. (List in formation) 

Karen Farber, Cynthia Woods Mitchell Center for the Arts, University of Houston
Joe Havel, Glassell School of Art
Sixto Wagan, Center for Art and Social Engagement (CASE), University of Houston
Christine West, Cultural Programs Manager, Houston First

Houston Network

Houston and its surrounding area boasts a robust artist-centered organizing field, including many Organizations and Organizers within Common Field's Network. We're pleased to acknowledge this critical mass of arts organizers who undertake the daily work of making visible and accessible the vibrant local arts landscape, and whose creative labors inform and guide the 2020 Online Convening.

We're also happy to acknowledge ALL of our Texas Members. 

Please note that this list continues to grow! 
(List updated: 3/2/20)

HOUSTON + GALVESTON Organization Network Members:

Abedin Fine Art
Alabama Song
Antena Houston
Art League Houston
Aurora Picture Show
Center for Art & Social Engagement
Center for the Healing of Racism
Civic TV
Community Artists' Collective
Engage Houston | Mid- American Arts Alliance
Filipinx Artists of Houston
Fresh Arts
Galveston Artist Residency
Galveston Arts Center
Houston Center for Photography
Klein Arts & Culture
Lawndale Art Center
Mystic Lyon
Nameless Sound
Project Row Houses
Rothko Chapel
Studio Enertia
The Devon Center for the Visual and Expressive Arts
Zine Fest Houston

HOUSTON + GALVESTON Organizer Network Members:

Ashley Dehoyos
Caroline Docwra
Carrie Schneider
Cecilia Norman
Christine West
Dianne K. Webb
Donna E. Perkins
Eepi Chaad
Emilý Æyer
Erin Carty
Eureka Gilkey
Hank Hancock
Henry G. Sanchez
J. Bilhan
Jeanette Joy Harris
Julia Wallace
Kaitlyn Ellison
Kelly Johnson
Dennis Nance
Laura Napier
Laura Spector
Leticia Contreras
Liyen Chong
Mary Magsamen
Megan Sparks
Michael Stevenson
Moe Penders
Peter Lucas
Reyes Ramirez
Sarah Stauder
Sidney Garrett
Sol Diaz
Suzy Villarruel
Priscilla Ybarra

AUSTIN Network Members:

Paul Bonin-Rodriguez
MASS Gallery
Christine Garvey
Unlisted Projects
Women & Their Work    

BAYVIEW Network Members:

Neta RGV

CONROE Network Members:

Donald Shorter

DALLAS Network Members:

Ash Studios
William Sarradet
Creating Our Future
Sunset Art Studios
Trans.lation Vickery Meadow

FORTH WORTH Network Members:

Artscream Truck    
Creating our future Dallas and Fort Worth

MARFA Network Members:

Ballroom Marfa
Marfa Open Art Festival

GUATEMALA CITY Network Members:

Laura August

MCKINNEY Network Members:

Sammetria Goodson    

MEXICO CITY Network Members:

Leslie Moody Castro    

MISSOURI CITY Network Members:

Maya White    

SAN ANTONIO Network Members:

Penelope Boyer        
Land Art Generator Initiative    
Jacqueline McGilvray

SHENANDOAH Network Members:

Society of Layerists in Multi-Media (SLMM)    

Common Field Events in Houston

Common Field is dedicated to building knowledge about the field from within it, joining practitioners and leaders who define best practices while developing new approaches to artist-centered organizing. To that end, we've engage with local arts organizers in Houston at several points throughout the organizing process.


January 22, 2019
Common Field Houston Meet-Up at Aurora Picture Show

Organized by Art League Houston, Aurora Picture Show, DiverseWorks, Galveston Arts Center and Project Row Houses with Common Field.

This event was a conversation, gathering and program for artist-centered spaces, projects and organizers. The Common Field Houston Meet-Up brought together 100+ arts organizers to discuss challenges, opportunities, and ideas relevant to their local context. Attendees also learned more about how Common Field serves as a national resource to connect a broader field of artist-centric spaces and projects across the country. Download and read notes from the meet-up here.


Open Call

The Open Call for Convening Session Proposals opened August 15, 2019 and closed on October 28, 2019. Proposals were reviewed by a jury consisting of three partnering Houstonians and three national peers. Applicants were notified of the status of their proposal in December 2019.

- - - - - 

Download a PDF of the guidelines. 


April 23 - 26, 2020
Houston, Texas


Guidelines and Application Online: 
August 15, 2019
Deadline to Submit Proposals: Monday, October 28, 2019, 11:59PM PST
Proposal Status Notification: December 19, 2019
Convening Dates: April 23 - 26, 2020

Link to
Download a PDF for reference


The Common Field Convening brings together over 500 visual arts organizers for a four-day gathering to share resources, ideas, and methods for artist-centered spaces, projects and practices. The Convening is a place for practical and social exchanges exploring the current state of the artist-centered field. Common Field seeks proposals for workshops, conversations, panels, and other forms that facilitate value-driven discussions as well as tool and skill sharing. 

The goal of the Convening is to develop local and national peer connectivity, build knowledge from the field, and create a growing set of resources to share broadly. The Convening connects and incorporates the interests, themes, and issues of the national Common Field Network with the issues, contexts, and conditions specific to the host location. 

The Common Field Convening (originally titled Hand-in-Glove) was founded in Chicago in 2011, and has since been hosted in New Orleans (2013), Minneapolis (2015), Miami (2016), Los Angeles (2017), Philadelphia (2019) and will take place in Houston in 2020 with the help of many invaluable local partners in each location. 


This Open Call for Proposals is free and open to all members of the Common Field Network. Common Field is a national network of independent visual arts organizations and organizers that connects, supports, and advocates for the artist-centered field. Common Field’s network includes contemporary, experimental, noncommercial artist-centric organizations and organizers including alternative art spaces, publications, digital exhibition venues, residencies, platforms, collectives, collaboratives, and individual organizers. The network provides an online, year-round platform for organizations and organizers to connect with one another and share resources, insights, and opportunities. Our members stimulate ideas, imagination, and innovation in their communities. 


All current members (organizations and organizers) are eligible to apply. To learn more about how to join, visit Scholarships are simple to request and available to offset the cost of membership. Be sure to request a scholarship at least 10 days before the deadline so we can accommodate your request. 




The 2020 Open Call for Convening Proposals will close at 11:59PMPST on Monday, October 28, 2019.

Submit your session proposal through our online Submittable form and carefully review the Guidelines before starting your application.

Download a PDF version of the Guidelines and Applications here

You must be a current Common Field member in order to submit an application.All current members (organizations and organizers) are eligible to apply. To learn more about how to join, visit Scholarships are available to offset the cost of membership. 

- Presenters in any proposed session do not have to be Common Field Members, and will be awarded one year of complimentary membership if selected to participate.

- Members can propose to organize sessions that they are not presenters in. Please note that Common Field is unable to support session organizers who are not presenting in their sessions with honoria and travel support. 

- You may submit more than one application; however, only one application per organizer or organization can be selected for the Convening. 


- Collective proposals are welcomed and encouraged.

- Every proposal must be submitted under the name of one lead contact person, and this person will be the primary point of contact for all further communication.  

- Please designate if individual presenters’ participation is confirmed or proposed. We recommend being in communication with potential presenters in advance of submitting an application – confirmed presenters make a proposal stronger. 

- We recommend you prepare your application in a separate word processing program. When you are done, please copy and paste your responses into the submission form.

- Common Field will supply basic materials for sessions; breakout rooms will be equipped with a projector, microphones and speakers, notecards, pens, and large paper. We are unable to provide any other materials or supplies, and presenters are expected to bring their own computers and dongles. 

-Common Field will document each session with detailed notes transcribed by writers will be in attendance at every session. Notes will be shared with session organizers and presenters as a resource and will also be published online as part of the Convening archive. 


Common Field is striving to create an accessible space for all attendees. We prioritize working with venues that are ADA compliant and offer gender-neutral restrooms. During the registration process, we ask each presenter and attendee to detail any accessibility requests, and we will do our best to meet them. This can include requests outside of what are traditionally considered ADA accommodations to facilitate safety and comfort. For example, a chair with no arms. If you have questions or requests, please contact our Convening Program Director, at 626-566-8984 or


Each proposal must be identified in one of the following categories. Please read below for more information about each category so that you may select the one that best suits your proposal. All sessions (with the exception of Projects/Tours) last 90 minutes. 

Across each of these categories, Common Field seeks to prioritize sessions that spend significant time directly engaging with attendees. 

Conversations:Conversation sessions offer an opportunity to explore practical and theoretical topics through intimate group conversation. These sessions are designed to begin with very short introductions by presenters, who then facilitate group dialogue, engagement, and conversation with session attendees.

Up to 4 potential/confirmed presenters 

Dialogues:These sessions feature two speakers in an intimate conversation, with time for discussion/questions from the audience. 

2 confirmed presenters 

Panels:These moderated discussions feature a curated group of 3 to 4 speakers who share perspectives and experiences, and include opportunity for questions/discussion with the audience. 

Up to 4 potential/confirmed presenters (including moderator) 

Reports from the Field:These presentations should highlight localized activity, organizers, or organizations, and share larger themes and ideas that give Convening attendees a window into a specific geographic focus, project, or topic. 

Up to 4 potential/confirmed presenters 

Workshops: In these small, skill-sharing sessions (~30 participants), attendees work with practitioners to develop and discuss tools, gain hands on experience, engage in specific types of training and exchange tactics. 

Up to 2 potential/confirmed presenters 

Projects & Tours:Artist projects can take the form of archiving projects, performances, tours, publications, book signings, and tables at the Convening site and in adjacent neighborhoods. These should occur during the Convening’s main hours: Friday and Saturday from 10am - 6pm. 

Up to 3 potential/confirmed organizers


Applicants will be notified on the status of their proposal by December 19, 2019. 

-Proposals received through the open call are reviewed by a selection committee comprised of national and local partners.

-Common Field has the capacity to select approximately 25 to 30 proposals from the Open Call.  

Applications will be evaluated based on the following criteria:

- General strength and vision of proposed idea

- Timeliness of proposed topic as a current and pressing concern for organizers in the field

- Potential to build and share knowledge among convening attendees

- Supports a diverse range of presenters and organizers to participate in the Convening

- Values difference and supports diversity in all its forms

- Capacity of the applicant(s) to realize the proposal


- Every individual presenter will receive a $200 honorarium 

- Presenters register for the Convening for free ($125 value) 

- If traveling from out of town, presenters will receive a travel stipend of between $400 and $600 (to be determined by December 2019) to help offset the cost of travel and accommodations.

- All presenters will receive a free one-year Network Membership


Proposals selected from the Open Call will be scheduled to take place on Friday, April 24, 2020 or Saturday, April 25, 2020. Selected presenters are required to present at the time and location assigned to them by Common Field, and are expected to be active participants throughout the Convening beyond their own session. 


If your proposal is not accepted through the open call process, Common Field has a national scholarship program you are welcome to apply for. The deadline to apply is January 14, 2020. Up to 25 scholarships are available. The total value of each scholarship is up to $1,000, and includes a free one-year membership to Common Field, one membership level convening ticket ($125 value), and up to $800 reimbursement for round-trip travel and accommodations.


The organizers of the Common Field Convening strive to create an open and inclusive environment in which participants feel safe to take risks and engage in critical discussions. We see the need for safer spaces in all organizing and are committed to it as part of our work. We encourage our attendees to learn how to create such spaces in each of our gatherings and adopt such practices pertinent to their own organizing. It is very important that presenters, as well as participants, understand and agree to our values and vision for creating a safe and equitable Convening. 


• We are a network of artists' organizations and organizers who embrace interwoven roles as artists, curators, administrators, and organizers. We build from the rigor, experimentation, risk-taking, and responsiveness of contemporary artistic practices.

• We challenge dominant discourses and offer alternatives to the status quo. We put difficult ideas and imaginaries into the world. We support practices and projects that emerge from the ground up.

• We organize as a field in order to strengthen one another through collective action, shared information, and mutual support. We demonstrate equitable pay, self-determination, and healthy work environments.

• We value difference in all its forms. We create structures, build platforms, and advance thinking that support diversity in identity, geography, history, orientation, perspective, and circumstance.

• We support organizing that generates new contexts for creation, circulation, and critique. We engage with changing social, political, and economic conditions, prioritizing the role of art organizing within these broader concerns.

• We use sharing, open communication, and problem solving as a way of modeling new forms of equity and power. We are transparent in our governance, decision making, communication, goals, and finances.

• We foster a culture of collaboration. We are equally committed to listening, to self-critique, to feedback, and to modification and calibration as part of our collective evolution.

Learn more about these working Values on our website


The organizers of the Common Field Convening strive to create an open and inclusive environment in which participants feel safe to take risks, and engage in challenging discussions. We see the need for safer spaces in all organizing and are committed to it as a part of our work. We encourage our attendees to learn how to create such spaces in each of our gatherings and adopt such practices pertinent to their own organizing. Below are some principles that guide our commitment to collective practice:

• Hold ourselves accountable first
Enter each space with a humble heart and loving criticality.​ Center care in our interactions with others and in representing our own needs.

• Recognize that inequity is systematic
In order to grow a common field that is truly intersectional and inclusive, we need to recognize that inequity is systematic. 
• Be honest about our own privileges and power
Before entering each organizing space, take a moment to acknowledge our own differences and be honest about our own privileges and power. ​Make a conscious effort to resist ableism, racism, classism, ageism, sexism, homophobia, and transphobia in our language, imagery, and  behavior.

• ​Prioritize listening 
Prioritizing listening is essential in creating inclusive space. When we listen, center the voices of people with disability, trans & queer, black & brown, low-income, non-English speaking or other non-white folks. Silence can be helpful especially when it means we are actively listening and processing.

• Give space for discomfort and mistakes     
Rather than reacting to one’s immediate need to manage disagreement or achieve perfection, give space for discomfort, mistakes, vulnerability and non-closure. It is often through mistakes and discomfort that we grow.

• Respect privacy and personal boundaries 
Respect each other's privacy and personal boundaries, including confidentiality. Understand that safety, accessibility and personal boundaries mean different things for different people. The way to create a safer and more accessible space for everyone is to ask respectfully and learn from one another interpersonally.

• Have fun 
Have fun. Take breaks. Allow space for yourself and others to enter and leave according to their needs.

The planning of our Convening is always a collaborative and learning effort with many different parties involved. We welcome any suggestions and feedback that will help us to take better care of each other intentionally and creatively throughout the Convening and beyond. 

To learn more about safer space and other facilitation tools, please consult “Safe Space: a tool for allowing deep and consensual dialogue” by Berkeley Student Cooperative (, and “Participants Agreements,” by Allied Media Conference (


- To propose a session for the Common Field 2020 Convening in Philadelphia, please complete your application in our online Submittable application form.

The 2020 Open Call for Common Field Convening Proposals will close at 11:59PM PST on Monday, October 28, 2019. 
- Please review the Guidelines before completing your proposal

- We welcome questions. Get in touch with the Convening Program Director, through

- If submitting these documents electronically poses an accessibility barrier, please contact us for assistance at: 626-566-8984 or

Please review FAQs here


* indicates required question

An active Common Field membership is required to apply. If you have questions about your membership, please contact If you would like to join the Common Field Network, please visit

The Session Organizer is the person who submits the proposal and acts as the primary point of contact for Common Field. 

Link to Common Field Member Profile*

     Please click on the public profile of       yourself/your organization, then copy that URL here.

Session Organizer First Name*
      All correspondence regarding your application will be sent to this one designated contact. 

Session Organizer Last Name*
     All correspondence regarding your application will be sent to this one designated contact. 

Organizational Affiliations 
      If applicable, please list any organizations or projects you are involved with, including the name of the organization/project and your title/role.

Collaborative/Group Name
     If this proposal is authored by a collaborative/group, please list that name here.

Session Organizer Email* 

Session Organizer Residential City, State *
     example: Los Angeles, CA

Session Organizer Phone Number* 

Session Organizer Website 

Session Organizer Bio* 
150 word limit

Session Organizer Social Media Handles

Additional Proposal Organizer(s) 
    If there are additional people (besides presenters, who will be listed below) that are involved with organizing this session, please provide their names and a brief biography.

    Please be sure to thoroughly review our Guidelines and be mindful of word limits. Session/Project Title *
    Please enter a title for your session or project.
Session Format*
    Conversation, Dialogue, Panel, Project/Tour, Reports from the Field, Workshop
Session Description* (300 word limit)
    Please describe your session or project in 300 words or less.  
How many attendees can you comfortably facilitate in your session or project?*
    Any size group

    Small Group: up to 30 
    Medium Group: up to 60 
    Large Group: 60+

        How many attendees can you comfortably facilitate in this session? (Write In)
Audience Engagement* (100 word limit) 
    Please describe how you will engage attendees during your session or project (100 maximum words). 
A/V Needs
  External Speaker
  Oversized Paper Pad & Markers

Presenters produce and deliver the content of sessions. Each session type (Panel, Conversation, etc.) has a maximum number of presenters outlined in the guidelines. Please designate if individual presenters’ participation is confirmed or proposed. If a potential presenter has confirmed their interest and availability if selected, choose Confirmed. If there is potential for their participation, select Proposed. We recommend being in communication with potential presenters in advance of submitting an application – confirmed presenters make a proposal stronger. 

Will the Session Organizer be a presenter in this session? 

Presenters 1 - 4
Please complete this information for each individual that will present as part of this proposed session/project. 
    Confirmed or Proposed
    Link to Common Field Organizational/Organizer Profile
If applicable, please link to their individual or organizational Common Field profile.

    Organizational Affiliations
       If applicable; please include the name of the organization and title/role. 
        Please provide a short bio and/or URL for this co-presenter. 150 word limit.
    Location (City, State) 

Do any organizers or presenters have requests for accessibility accommodations during the Convening?*

        Please let us know what is needed and we will do our best to provide it:


You may include up to two forms of support materials with your application. You will be prompted to upload digital files or type in URLs. Please include a short description of each image, video, URL or piece of writing. Upload your image description list as a single PDF document.

Support Materials are Optional. 

• Short description list (formatted as a PDF)
• Images: You may submit up to 6 digital images – formatted as JPG, GIF, TIFF, or PNG files (not to exceed 800 x 600 pixels, 180 dpi).
• Writing: You may submit up to two pieces of writing – formatted as PDF(s).

Links: Please add a list of your links to the Support Materials URL text box.
• Video: You may submit up to two videos or three excerpts of videos. We will view up to FIVE minutes in total. Please submit URLs to Vimeo, Youtube, or a personal portfolio website.
• Web-based Projects: You may submit a list of up to 2 URL

Please enter the information for the one person who will serve as the point of contact for this application.

In order to better understand who our audiences are, we have compiled a list of self-selecting identifying questions. You can choose not to answer, and we will never share or sell your personal information. 

At this point we are only asking these questions of the primary contact; each individual who is invited to present will have an opportunity to answer these questions for themselves during the Convening registration process.   

Have you attended a previous Common Field Convening?*
    If so, which year(s) did you attend? 

Have you presented at a previous Common Field Convening?* 
    If so, which year(s)?

Have you participated in other Common Field projects such as Field Perspectives, Meet-Ups, Field Conversations, Field Grants, or Field Conversations.* 
    If so, which one and when? 

Are you a Houston or surrounding area resident?*
    If so, what neighborhood do you live in? 

Are you a student?*
   If so, what kind of program are you enrolled in? 

I identify as (select as many as apply):* 
    Black, Afro-Caribbean, or African American
    East Asian
    South Asian or Indian
    Southeast Asian 
    Middle Eastern or Arab
    Native American, Alaskan Native, or First Nations
    Hawaiian or Pacific Islander
    Non-Hispanic White or Euro-American
    Prefer not to answer

I identify my gender as (select as many as apply):*
   Gender Neutral
   Third Gender
   Prefer not to answer

My pronouns are (select as many as apply):* 
   Prefer not to answer

I identify as LGBTQIA*
   Prefer not to answer

 Write In; Optional



Does it cost anything to submit a proposal?

No – it is free to apply once you’re a member of Common Field.To learn more about how to become a member, visit Scholarships are available to offset the cost of membership and are simple to request. Please submit scholarship requests before Friday, October 18th to be considered for a scholarship in time for the Open Call deadline. 

Can my proposal include people who aren’t members of Common Field?

Yes. The proposal’s primary contact must be a current Common Field member, that is the only person who is required to be a member. You are welcome to include presenters who are not members in your proposal. If selected, all presenters will be awarded a free one-year membership to the Network. 

What does the application’s request to  “Link to Common Field Organizational/Organizer Profile” mean?

Please visit click on the public profile of yourself/your organization, then copy that URL. This proves your eligibility to apply and gives the selection panel the opportunity to learn more about you through your public profile.  

Can you give me any guidelines to help with my idea for a proposal? Where can I find 2020 convening-related topics and themes? I have been working on a proposal and want to make sure it will be appropriate.

We encourage members to creatively interpret session structures and conceptual content based on what feels meaningful to you/your organization/community/our common field. Please craft proposals about topics and themes that are most pertinent to you and your understanding of our field. 

Common Field is a platform for discussing a wide breadth of issues facing arts organizers across the country. We host regional meet-upsand publishcritical thinking from a variety of perspectives. Exploring these resources, along with the extensive Convening Archives may be useful in formulating your idea.  

How many proposals can an organization/organizer submit? 

You are welcome to submit as many proposals as you'd like, though only one proposal per organizer/organization can be selected. 

I want to propose my own session and I was invited to present in someone else’s session. Can I do both?

Yes. Regardless of if a proposal that you are the primary contact on is accepted, you are eligible to present in a different primary contact’s session.

Do we need to have a moderator for our proposed panel? Will someone suggested by Common Field be moderating our panel?

You do not need to have a moderator for your proposed panel. In fact, we believe not every panel needs a moderator. Please feel free to propose a format that works best for your proposed session(s). A moderator does count towards the total number of presenters allowed per session, so if you have a moderator, then only three presenters may be proposed. 

If I am accepted, do I have to pay to attend the Convening?

You do NOT have to pay to attend the Convening if you are a presenter. You will be given a free members-level Convening pass (valued at $125) In fact, we will also pay you a $200 honorarium for your contribution, and provide a $400 - $600 stipend for travel expenses if are traveling to Houston to attend the Convening.  

Who is reviewing proposals? 

Proposals are reviewed by a jury comprised of six individuals involved in Houston partner organizations alongside national Common Field stakeholders. 

When will I be notified on the status of my proposal? 

You will be notified by December 2019.

Can I attend the Convening if my proposal is not accepted? 

Absolutely! Public registration will be online in February 2020. Registration fees will be $125 Members / $150 Non-Members  and $65 Member Day passes / $80 Non-Member day passes. Registration includes access to all Convening programming. 

I can’t afford to attend the Convening if my proposal is not accepted. Can I have a free ticket? 

We will offer 25 scholarships to national folks to offset the cost of attendance, including free admission to the Convening and travel support. Please make sure that you are following us on social media and are signed up for our email list to be notified when the application for scholarships is available. We anticipate that the scholarship application will open on October 31, 2019, and close on January 14, 2020. 

How many sessions and presenters will you accept from this Open Call?

We anticipate accepting 90 presenters, whose contributions will result in approximately 25 sessions and 3-5 artist projects. 

I am an individual and I would like to present. Can I apply with my idea/paper/etc. and Common Field will place me on a panel/discussion/etc? 

No, we only accept proposals for stand-alone sessions; we are unable to accept proposals from individuals who wish to be placed into a session. However, we encourage you to use the Network discussion forumto connect with folks who are also working on proposals! 



The Scholarship Open Call opened in November 2019 and closed on January 13, 2020. Proposals were reviewed by a jury consisting of three national peers. Applicants were notified of the status of their proposal in February 2020.

- - - - - 

2020 Common Field Convening Scholarship Guidelines 

Common Field is proud to offer 25 national scholarships to support arts organizers with the costs of travel and attendance to the 2020 Common Field Houston Convening from April 23 - 26, 2020.

Link to Application:
Download a PDF of the guidelines

Application Deadline: Monday, January 13, 2020, 11:59PM PST
Awards Announced: Friday, February 21, 2020

The total value of each scholarship is up to $1,000, and includes:
    - A free one-year membership to Common Field ($50 - $300 value)
    - One Member-level ticket to attend the full Convening ($125/+ value)
    - Up to $800 in reimbursements for round-trip travel and accommodations


What is Awarded: A free, one-year membership to Common Field (if you are a current member, you’ll receive 12 months additional membership), one membership level Convening ticket ($125 value), up to $800 reimbursement for round-trip travel and accommodations. The total value of each scholarship is $1,000. 

Who Can Apply: Any national arts organization/arts organizer that does not have institutional support to attend. As membership is included in the award, you don’t have to be a member of Common Field to apply. The Scholarship is meant to support organizers outside of the Houston area who will incur significant travel and accommodations costs. International and Houston-based applicants are not eligible to apply to the National Scholarship Program. 

How to Receive the Funds: Scholarships are awarded as a reimbursement for travel and accommodation expenses up to $800. Funds can be used to reimburse (with appropriate receipts) airfare, ground transportation, and hotel/accommodations. Funds will be distributed after the scholarship recipient submits a reimbursement form with copies of receipts and a brief final report after the conclusion of the Convening. 

Reporting: All recipients are required to submit a brief report about their experience by June 1, 2020, detailing the participant’s experience of the Convening.



Scholarships will be awarded to organizers who are not attached to an entity that has a budget for professional development/conference opportunities and has at least two years experience in the field, either independently or as part of an organization. Organizers of color and from diverse backgrounds are encouraged to apply. Recipients will be selected on a competitive basis by a jury of peers. We ask that these jurors consider the following: 


  • Applicants are not attached to an entity/institutions that has a budget for professional development/conference opportunities 

  • At least two years experience in the field, either independently or as part of an organization. 

Guiding Questions: 

  • How will this person benefit? 

  • How will their experience benefit their community? 

  • How will their presence benefit the Common Field Convening community? 

  • Do they have many opportunities for connection and exchange? 


  • Those who have no other way of funding their attendance

  • Invest in people who are the future of the field - emerging and mid-career organizers who will be invested in this work for years to come 

  • Those who have never attended the Convening before

  • People who have never received a Common Field Scholarship before

  • Represent underserved environments (i.e. non-urban communities) 

  • Represent diversity in all its forms 

  • Those who have strong connections to their local community 

Questions? Please contact us at or (626) 566-8984‬.

2020 National Scholarship FAQs