Exhibition Programming Coordinator
Due Dec 12 2019

Exhibition Programming Coordinator

(Full Time, some weekend and evening hours)

Deadline:December 12, 2019

VisArts is searching for a dynamic, creative, team-collaborator with knowledge of and passion for contemporary art for the position of Exhibition Programming Coordinator. The right candidate will be responsible for coordinating and creating Inside Art programming and assisting the Gallery Director/Curator in the execution of exhibitions. The Inside Art program serves to empower the community through creative experiences with and conversations about contemporary art. Through workshops, discussions with artists and curators, and tours in our galleries, Inside Art provides opportunities to discover and understand the ideas, materials, and processes found in the exhibitions and artist studios at VisArts. Our gallery department presents exhibitions of contemporary art in four galleries and project spaces, offers a variety of studio opportunities through our Studio Program, and mentors new curators through our Emerging Curator Program.

We are looking for a pro-active problem solver with a passion for VisArts’ mission of transforming individuals and communities through the visual arts. Applicants must have an awareness of the expanded community in which the organization operates, be responsible, curious, a confident collaborator, a practical/clear communicator, organized, and detail-oriented. Preference will be given to applicants with experience with art or museum education, a knowledge of contemporary art, art history, exhibition coordination, curation, and/or exhibition preparation.


Coordinate, schedule, execute Inside Art program

Assistant to the curator in execution of exhibitions

Orient and supervise interns and volunteers to provide a supportive environment for learning about gallery operations.

Promote gallery and programming events via online postings, social media, website, and targeted campaigns in collaboration with Gallery Director and Marketing Director.


Personal and Professional Qualifications:


Positive attitude

Demonstrated ability to work effectively in partnership with people of diverse backgrounds

Commitment to working collaboratively, including artistic and curatorial collaborations

Excellent interpersonal skills; writing, presentation and public speaking skills

Knowledge of Adobe Photoshop, Illustrator, In Design, Microsoft Word, Excel, WordPress, Dropbox, Google Drive, Constant Contact and/or other software programs for design of publicity. Graphic design experience helpful.

Knowledge of and ability to implement social networking for publicity and educational purposes

Strong people skills, including the capacity to inspire teamwork, build consensus and motivate a wide variety of stakeholders

Poise under pressure; must be able to think creatively and strategically, have excellent judgment, and enjoy working on multiple complex projects in a changing environment

Education and Experience:

1. B.F.A. or M.F.A. in exhibition design or studio art

2. Experience with one or more of the following: art and/or museum education, contemporary art, art history, exhibition installation, graphic design, marketing/promotions/social media preferred


Inside Art:

Contact artists, solicit proposals for Inside Art programming

Work with Gallery Director, Events staff, Education Director, and Visitor Services (Gallery Guide Coordinator and Volunteer Coordinator) to schedule and plan Inside Art events

Develop annual Inside Art schedule

Schedule spaces for Inside Art events

Order and prepare supplies and materials for Inside Art and gallery department

Submit check requests for Inside Art honoraria to accountant

Supervise set up, breakdown and clean-up of Inside Art events

Design promotional materials for Inside Art events

Market and promote Inside Art and gallery events to increase attendance with assistance from Marketing Director

Supervise, train interns to help with daily gallery tasks and exhibition production

Maintain intern task schedule

Studio tours/space orientation/key for incoming fellows, residents

Inside Art event photo documentation, and if applicable: video documentation and iMovie video editing

Greet and check-in guests for attendance/stats and solicit e-mails for unregistered patrons

Edit/proofread event descriptions and bios from artist proposals, with final proof from Gallery Director

Give feedback/edit outgoing Eblasts from Marketing Director

Accommodate special interest groups, and collaborate with Gallery Guide Coordinator for possible tour and activity

Prepare and relay photo documentation from exhibitions for publicity (on request)

Assistant to the curator:

Assist in Implementation of the exhibition schedule including intake and outtake of artwork

Oversee on-site supervision of galleries during gallery hours and on weekends for Inside Art events.

Assist Gallery Director in the processing of contracts, loan and condition forms, assembly of promotional materials

Maintain artist files and process sales of artwork.

Produce exhibition handouts, vinyl signs, labels with assistance of interns

Assist with gallery preparation as needed

Order office and gallery supplies

Orient and supervise interns; solicit, organize, schedule, orient, supervise in collaboration with Gallery Director

Maintain archive of exhibitions and gallery programs.

Format and send press releases (two weeks before exhibitions/programming) and media advisories (four months before exhibitions/programming) after final edit by Curatorial Consultant and Gallery Director

Develop, update, and organize lists specialized press release groups, call groups, with help of interns and approval of Gallery Director as needed

Maintain and Archive files with help of interns
Archive hard copies of Exhibition and Inside Art print collateral with help of interns

Design and production of gallery and Inside Art print collateral with interns

Update annual calls and schedule for release with approval from Gallery Director

Post calls and events with help of interns

Maintain gallery google calendar, room calendar and hard copy calendar with exhibition information, Inside Art programming, studio program meetings, press release

Intern training/orientation/task schedule

Gather and enter gallery stats monthly

Update and revise website with approval from Gallery Director

Social media content, hashtags with approval from Gallery Director and Marketing Director

Pick up and set up refreshments for receptions/clean up with assistance from Volunteer Coordinator

Maintain a friendly, supportive atmosphere for artists, students, staff, and the public

Other tasks as deemed necessary by the Gallery Director and Executive Director

Prepare and relay photo documentation from exhibitions for publicity

Special projects:

F.E.A.S.T. production, promotions, execution, coordination with help of entire gallery team

NextGen Exhibition supervise interns with Gallery Director

Rockville Art Festival

Special projects: Camp Open House


The Gallery Program Manager reports directly to the Gallery Director.

APPLICATION INFORMATION (applications will be accepted until December 12, 2019):

Please submit the following items:

Cover letter

A résumé showing demonstrable accomplishments

Salary expectations

Completed VisArts application for employment document: download here

If submitting your application electronically (PDF), the email SUBJECT line must contain the words “Exhibition Programming Coordinator.” Only qualified applicants will be contacted. Please direct all submissions to: Susan Main,

Although emailed applications are strongly preferred, applications may also be mailed to:

Susan Main


155 Gibbs Street, Suite 300

Rockville, MD 20850

About VisArts:

VisArts is a 501 (c)(3) non-profit organization. Our mission is to transform individuals and communities through the visual arts. Our vision is a vibrant, diverse community enriched and connected by the visual arts.

Founded in 1987 as a grassroots organization serving local artists and located in the heart of Rockville, Maryland, VisArts has come a long way since our founding 30 years ago – from a staff of two to twelve; from a 12,000-square-foot garage space to a 25,000-square-foot hub of community engagement; and from welcoming 2,500 visitors per year to now more than 30,000 visitors annually.

We provide children, teens, and adults with opportunities to express their ideas, develop their talents, connect with others, and enrich their lives. Our strength is our ability to bring individuals together through a shared creative experience, fostering exposureto new perspectives, respect for each other, and a more connected community.


Connected community is the practice of working to understand the social issues affecting our community, actively promoting awareness of other perspectives, and fostering understanding through the visual arts.

VisArts’ strength is our ability to bring people together through shared creative experiences, fostering exposure to new perspectives, mutual respect, and a truly connected community.

Our community is made up of people of all ages, identities, backgrounds, experiences, and abilities. We work together to ensure that everyone has the opportunity to nurture his or her creative spark by joining us in creating and engaging with art.

We are committed to giving everyone the chance to express their ideas, develop their talents, and enrich their lives – in other words, the chance to be transformed through the visual arts.

We Believe

We have the responsibility to build a caring, accessible, and inclusive community – and to share our community with everyone, especially those in need of hope, healing, and a safe haven.

Visual artists can actively work to reveal and disrupt racial, economic, gender, sexuality, and ability injustices in our community and the world.

We have the power to enrich our community by partnering with individuals and organizations to create and install public art that nourishes connections – and spurs economic development.

We Recognize

Our future depends on the commitment of everyone involved with our organization, including staff, students, artists, instructors, campers, volunteers, and partners.

It’s essential to increase diversity and inclusion within our organization, and to cultivate an environment in which staff, students, artists, instructors, and volunteers are valued, engaged, and encouraged to contribute.

We are passionate about our mission to transform individuals and communities through the visual arts, and know that our ability to achieve it begins with including, supporting, and partnering with our diverse community.

Compensation and Benefits

Compensation will be commensurate with experience, with a benefits package that includes a generous health insurance plan, retirement plan, parking, paid time off, and other employee benefits.

VisArts is committed to providing equal employment opportunities to all employees and applicants for employment. Accordingly, VisArts provides employment opportunities without regard to race, color, religion, creed, ethnicity, sex, pregnancy, national origin or ancestry, age, physical or mental disability, citizenship status, marital status, sexual orientation, gender identity, family responsibilities, genetic status or information, military or veteran status or in any status protected by federal, state, or local law.

This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. VisArts will not tolerate unlawful discrimination, harassment, or retaliation under any circumstances.