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Common Field

Convening Registration & Attendee Coordinator (part-time)
Due Apr 23 2021

Term: June - December 2021
Type: part-time

Hours: 20 hours/week leading up to program with overtime in advance and during the Convening
Rate: $20/hour
Reports to: Convening Program Director
Location: This position is remote and does not require travel.

Position Summary:

Common Field’s Convening Registration & Attendee Coordinator provides comprehensive administrative support for the 2021 Online Convening project. This individual – reporting to the Convening Program Director and working closely with the Communications & Operations Manager and Network Coordinator – serves as the primary point-of-contact for hundreds of Convening attendees, overseeing a streamlined virtual registration process that is open and accessible to all.

About the Convening:

The Common Field Convening is an itinerant gathering that brings together organizers nationwide to share resources, knowledge, and methods for artist-led, -run, and -centered projects, spaces, and practices since 2015. In 2020, the Convening transitioned to an online program, and will continue to be online in the 2021 iteration.

About Common Field:

Common Field is a national network of independent visual artists’ organizations and organizers that connects, supports, and advocates for the artist-centered field. Founded in 2013 and launched in 2015, the Common Field network has nearly 700 members across the US. Common Field organizes as a field in order to strengthen one another through collective action, shared information, and mutual support. Common Field’s vision is to build platforms and advance thinking that support diversity in identity, geography, history, orientation, perspective, and circumstance and create space for many people to enter and shape the field. Read CF’s Core Values here.

About Common Field’s Employment Practices:

Common Field is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation. We value equity and are committed to creating an inclusive environment for all employees. Common Field values perspectives from people of diverse cultural backgrounds and is committed to building a culturally diverse staff.

Roles & Responsibilities

Attendee Support

  • Ensure all attendee-oriented communications – including ticket confirmations, program reminders, and waitlist releases – are clear, intuitive and user-friendly

  • Regularly respond to incoming questions, requests, etc. in an approachable and thoughtful manner

  • Document accessibility needs while working to implement navigable and open digital platforms

  • Oversee the distribution of a post-Convening survey

Registration Management

  • Research and recommend online ticketing platform that best meets constellation of Convening needs

  • Build and maintain both overall session and individual session registration pathways as needed

  • Run regular reports to track attendance, capacity, attrition, and relevant demographic data

General Administration

  • Collaborate closely with the Convening team to optimize attendee experience

  • Assist with Convening website maintenance via CommonField.org

  • Additional administrative and production support as needed

Requirements

  • Experience working in the cultural sector, particularly within and around alternative and artist-run projects

  • Significant capacity for organizing logistics and tracking detailed information

  • Thoughtful and personable demeanor with strong communication skills

  • Comfort with learning and managing – or prior experience with – online systems for ticketing and sales (Stripe, Eventbrite, and others)

Job Specifications

  • Contractor must be able to provide their own computer and a reliable internet connection

  • Common Field has a BYOD (Bring Your Own Device) Policy

Job Schedule

Weekly hours throughout the planning process will be 20hrs/week. In the weeks leading up to the Convening in October and throughout the Convening in early November, additional hours will be required, at times beyond 40hrs/week. These overtime hours (beyond 40hrs/week) will be billed at time and a half rate.

Application Procedure

To apply, please email one PDF including a letter of interest, resume/cv, and one personal reference to apply [​at​] commonfield.org with the job title in the subject line. Applications due by April 23,2021. Position open until filled.