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Tulsa Artist Fellowship

Artistic Program Producer

ARTISTIC PROGRAM PRODUCER, TULSA ARTIST FELLOWSHIP
Position Type: Full Time Salaried Exempt
Supervisor: Executive Director

Organization Background

Tulsa Artist Fellowship (TAF) was created with an intent to address the most pressing artistic challenges for contemporary artists and arts workers living in and joining the city of Tulsa, Oklahoma. Tulsa Artist Fellowship is a place-based durational award and civic enhancement initiative of the George Kaiser Family Foundation (GKFF). Realizing GKFF’s vision grounded in social change, Tulsa Artist Fellowship serves as a model for mobilizing communities with the transformative power of art. Awardees are appointed through a merit-based open call process including panel review and interviews centering around the applicants’ individual artistic practice as well as their visions for engaging with Tulsa’s diverse residents. The two-year award includes a $40,000 art-making stipend, as well as fully subsidized living and work space and resources for developing programming. Studio facilities and housing are integrated into Tulsa’s Arts and Greenwood Districts, a vibrant cultural area with galleries, museums, green space, independent retailers and restaurants. Tulsa Artist Fellowship currently has a growing full-time staff of 5 arts workers and up to 50 active awardees and annual operating budget of $3.3 million.

Tulsa Artist Fellowship is an equal opportunity employer that strives to provide a welcoming, safe, inclusive, anti-oppressive experience for people of all backgrounds. Diversity, equity and inclusion are core principles of our organization. We value freedom of expression and share that guiding belief with a community that celebrates diversity of thought and creativity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, ethnicity, age, religion, sex, sexual orientation, gender identities, national origin, marital status, diverse abilities, protected veteran status or any other identity. Accommodations will made for individuals with disabilities to perform essential position functions.

Position Purpose

Tulsa Artist Fellowship’s Artistic Program Producer serves on the TAF leadership team and is responsible for leading a thriving award and residency program for arts practitioners. This job opening will designate two individuals in Artistic Program Producer positions who will work in partnership, each reporting to the Executive Director. Together, duties will be shared and collaboratively delegated and/or divided. This position primarily focuses on the development and implementation of engagement activity. They will oversee internal and public facing programming, and support awardee selection and onboarding processes, media and marketing content creation, program documentation, studio resources, funder relationships and budget management.

Position Details

This is a full-time, year-round position that averages a 40-hour work week with a benefits package that includes a studio space and access to shared studio facilities, paid time off, resources and flexibility to participate in field opportunities both as an artist and arts worker, travel opportunities, health insurance and 401(k). Relocation support would be provided if applicable.

Essential Duties

In partnership with TAF Executive Director and leadership team, lead the development and implementation of internal and public engagement program activity ranging from multidisciplinary artwork presentation, discussion-based events, guest visitor series and publications;

Contribute to funder reporting, stakeholder relationship building and fundraising strategy efforts including drafting grant language, data collection, facilitating tours and presentation of materials;

Support awardee selection process through reviewer and nominator invitations, co-designing and reviewing applicant materials, participating in top candidate interviews and aiding awardee announcement responsibilities;

Collaboratively onboarding awardees to program community, help to create a welcoming and safe environment for the duration of the award term, participating in ongoing awardee newsletter communication and reflection discussions and developing opportunities to meaningfully engage past awardees;

Contribute to the design, production and placement process of program signage, printed/digital collateral, media and marketing content;

Oversee space support needs with Facilities Department like artwork presentation and event setup;

Direct program documentation with Communications & Event Coordinator, periodically capture candid video and video program documentation, and aid the program archiving process;

Responsible for directing artwork loans and receiving, insurance, packing, shipping and coordination with institutional partners and lenders;

Oversee fiscal accounts relevant to programming activity including expense coding, invoice submissions, supply ordering, equipment rentals, contractor billing and provide quarterly/annual financial reports;

Fellowship calendar management with Communications & Event Coordinator;

Prompt the booking of program guest accommodations and transportation with Operations Manager;

Participate in staff development opportunities;

Ongoing awareness of cultural field trends and to make recommendations for relevant practices, studio resources, field participation and development opportunities.

Qualifications

A strong candidate will understand the artistic process; have an essential drive for building an exceptional and caring arts-centered community in Tulsa, nationally and globally; an active creative practice; strong interpersonal skills; confidence to represent the program on public facing platforms; deep respect for the organizational mission; and required passion to strengthen, cultivate and sustain Tulsa Artist Fellowship’s esteemed award community.

Education and Training:

Practiced arts worker with an academic concentration in art, arts management, arts education or related field leadership experience in the arts and non-profit organizations;

Preferred leadership experience (formal or informal) in an organizational or community setting.

Skills and Abilities:

Ability to proficiently utilize Microsoft office

Ability to quickly learn and adapt new software such as: SlideRoom, Slack and Google Software platforms;

Excellent verbal and written communication;

Skilled at organization, detail oriented and analyze data;

Capacity and willingness to support and collaborate with individuals with various identity and cultural backgrounds;

Commitment to interact respectfully, caringly, inclusively and collaboratively with all employees, contractors, program participants and members of the public;

Ability to maintain the highest ethics as they relate to all aspects of this position, and to understand and maintain the highest levels of confidentiality.

Scheduling and Work Environment:

Schedule determined around work project needs in partnership with Executive Director and will reflect an average of 40-hours per week: 16-24-hours of in-person work and 16-24 hours of offsite responsibilities both computer-based and field participation;

Position requires ongoing flexibility in work schedule due to weekend and evening events and staffing needs;

This position requires communication with others in-person, over the phone, over email, Slack, and other web platforms;

Onsite work will be performed in TAF’s shared office environment, program spaces and in communities served. The noise level in the work environment is usually low to moderate. Noise at program events can rise above moderate levels for short periods of time;

Occasional transporting of supplies and equipment to and from events may be expected;

Ability to navigate the TAF program facility (all buildings have ADA access and parking) and work at computer and mobile device. TAF strives to accommodate and support individuals with disabilities to perform the essential functions;

Work in-person indoor and outdoor events and virtual events ranging from 1-hour to 8-hours. Audience size varies.

Honoring Our Land, History & Culture

Every community owes its existence and vitality to generations from around the world who contributed their hopes, dreams and energy to making the history that led to this moment. Some were brought here against their will, some were drawn to leave their distant homes in hope of a better life, some have lived on this land for more generations than can be counted and some fled Tulsa, never to return. Truth and acknowledgment are critical to building mutual respect and connection across all barriers of heritage and difference. We begin this effort to acknowledge what has been buried by honoring the truth: We are standing on the tribal lands of the Osage, Cherokee and Muscogee People. We honor their elders, past and present. We are standing on the land of the 1921 Tulsa Race Massacre. We pay respect to these victims and survivors, past and present. Please take a moment to consider the many legacies of violence, displacement, migration and settlement upon this land. Tulsa Artist Fellowship offers our care and commitment to acknowledging these truths and resisting injustice in all forms through intentional programming and artistic practices.