Headlands Center for the Arts

Facilities Coordinator
Due Nov 28 2021

TITLE: Facilities Coordinator

DEPARTMENT: Facilities

REPORTS TO: Director of Facilities

STATUS: Regular, Non-Exempt

SALARY RANGE: $55,000–$60,000. Total compensation includes a generous benefits package with medical, dental, 401(k), and paid time off (PTO).

SCHEDULE: Full-time, 40 hours/week; Schedule to be determined, but will include at least one weekend day.


Headlands Center for the Arts is a multidisciplinary, international arts center dedicated to supporting artists; the creative process; and the development of new, innovative ideas and artwork. Where we are is as important as what we do. Our campus comprises a cluster of artist-rehabilitated military buildings, just north of the Golden Gate Bridge at historic Fort Barry in the Marin Headlands, a part of the Golden Gate National Recreation Area.


Headlands Center for the Arts provides an unparalleled environment for the creative process and the development of new work and ideas. Through a range of programs for artists and the public, we offer opportunities for reflection, dialogue, and exchange that build understanding and appreciation for the role of art in society.


The Facilities Coordinator works closely with and reports to the Director of Facilities to ensure the execution of Headlands’ safety guidelines and operational procedures. Upkeep and maintenance of the Headlands campus and facilities requires hands-on indoor and outdoor work in addition to project coordination responsibilities. Headlands campus comprises seven buildings and various public spaces, including artists studios, artist and staff residences, and a wood shop. The Facilities Coordinator will prioritize life safety issues as well as the successful daily oversight of the woodshop.


All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and will regularly be reviewed.

Buildings and Grounds Maintenance (60%)

Coordinate and execute work orders. Some of these include general repairs, artist studio upkeep, general cleaning, general operations assistance, etc.

Address ongoing landscaping, janitorial needs, and repairs as needed and assigned.

Facilitate and maintain cleanliness of all campus facilities and grounds on a regular basis in addition to regular cleaning crew scope.

Coordinate the maintenance of facilities supplies stock and inventory.

Ensure weekly waste management logistics.

Coordinate or perform daily, weekly, and monthly rounds.

Organize, support and execute on medium and long-term special projects, including painting of interiors, space organization projects, inventory, etc.

Collaborate on the inspection of campus structures to address ongoing maintenance and facilities issues.

Ensure life-safety systems are followed and maintained, and identify any life safety or liability concerns.

Report project progress on a regular basis.

Technical and Programs Support (20%)

Support programs, events, and rentals including event set-up, breakdown.

Work with various staff members to set-up furniture and A/V equipment as needed.

Coordinate and facilitate artists’ use of woodshop. Ensure artists are trained and have signed liability waiver.

Administrative Responsibilities and Other Projects (20%)

Coordinate schedules and work plans for temporary and project-specific facilities staff.

Support, coordinate, schedule and supervise maintenance repair work.

Support IT needs.

Attend staff meetings.

Support scheduling of vendors and contractors, as needed and assigned.

Operations and other special projects support.


1+ years experience working in a multi-building facilities role.

Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic environment.

Experience utilizing power and hand tools.

Experience with or willingness to learn about diversity, equity, inclusion, and accessibility initiatives.

Familiarity with Google Suite and Microsoft Office applications.

Able to lift 50 pounds and engage in strenuous physical activity.

Due to our Marin Headlands location, reliable vehicle access is required. Must have a valid California Drivers’ License and a sound driving record in order to use company vehicles to travel between buildings.

Successful candidate will have the following attributes:

Proactive, responsive, and resourceful problem solver.

Able to set priorities, and develop and execute plans to achieve desired results.

Able to multitask a wide variety of activities, prioritizing conflicting needs.


Excellent communication skills.

Additionally, strong candidates will bring:

Advanced carpentry skills.

Certifications including: CPR, Lift Operations, OSHA occupational training or similar, Risk Management, and/or other Facilities Safety Certifications a plus.


While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts, and vibration. The employee is occasionally exposed to a variety of extreme conditions. The noise level in the work environment and job sites can be loud.


Frequently is required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms.

Frequently required to climb (ladders, scaffolds, etc), balance, bend, twist, work above shoulders, stoop, kneel, crouch/crawl, and perform other similar actions.

Must be able to lift up to 50 lbs. Occasionally lifts/carries/pushes/pulls objects >50 lbs in collaboration with others.


Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQIA community are strongly encouraged to apply.

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs [​at​] The subject line of your email should be Facilities Assistant/your name. Please submit applications by or before Sunday, November 28, 2021.

Review of applications will begin on Monday, November 29, 2021 and will continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted.


Headlands Center for the Arts is committed to a diverse workplace and strongly encourages applications from all qualified individuals, as such the Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. Headlands makes decisions based on the merits of each candidate.

Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy, and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. The Headlands will afford equal employment opportunities to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.