Headlands Center for the Arts

Benefit Auction Coordinator
Due Dec 12 2021

TITLE: Benefit Auction Coordinator

DEPARTMENT Development

REPORTS TO: Senior Manager, Membership & Events

STATUS: Full-time, Hourly, Temporary, Non-Exempt

SALARY RANGE: $20–$25/hour, depending on experience

SCHEDULE: 40 hrs/week, February–July, 2022.


Headlands Center for the Arts is a multidisciplinary, international arts center dedicated to supporting artists; the creative process; and the development of new, innovative ideas and artwork. Where we are is as important as what we do. Our campus comprises a cluster of artist-rehabilitated military buildings, just north of the Golden Gate Bridge at historic Fort Barry in the Marin Headlands, a part of the Golden Gate National Recreation Area.


Headlands Center for the Arts provides an unparalleled environment for the creative process and the development of new work and ideas. Through a range of programs for artists and the public, we offer opportunities for reflection, dialogue, and exchange that build understanding and appreciation for the role of art in society.


Headlands Center for the Arts seeks an enthusiastic and experienced special events administrator to serve in the Development Department as our Benefit Auction Coordinator to support Headlands’ annual Benefit Art Auction. The Auction Coordinator works under the supervision of the Senior Development Manager, Membership & Events, as well as in coordination with other Headlands staff.

Headlands’ Benefit Art Auction

Headlands Benefit Auction is the organization’s biggest annual fundraiser and one of the San Francisco Bay Area’s premiere fundraising events, grossing upwards of $700,000 annually in support of Headlands’ mission, artists, and public programs. In 2022, we are planning for two in-person events to take place in San Francisco. We expect these lively, art-filled evenings and art parties to each host up to 250 attendees.


All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and will regularly be reviewed.

Manage data for all contributing artists, artworks, and experience packages, including artist pages on auction website, artwork lots in print catalog, online artwork bidding platform, and bid sheets

Coordinate artwork and experience package solicitation to help secure up to 85 museum-quality artworks and experiences

Coordinate shipping and delivery of all artworks to auction site

Coordinate framing of select artworks as needed

Support on-site art installation and event execution, including setup and tear down

Manage post-auction coordination of sold and unsold artwork

Support Senior Development Manager, Membership & Events, with all Auction event logistics, including vendor relations, event production, and guest list management

Coordinate Experience Packages and logistics management


Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic environment.

Highly organized, detail oriented, and results-driven multi-tasker who communicates effectively and professionally.

Excellent interpersonal, communications, and collaborations skills.

Mastery with Microsoft Office and Google Suite applications required; experience with Adobe Creative Suite and Salesforce preferred.

Minimum two years of experience in nonprofit arts and/or special events

Interest in and familiarity with contemporary art is a plus

Due to our Marin Headlands location, reliable vehicle access is required and essential for frequent auction artwork pickups throughout SF Bay Area and event related errands.


Frequently required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms

Occasionally required to climb or balance; and stoop, kneel, crouch, or crawl.

Must be able to do extended periods of work at a computer.

Must be able to assist with events, which includes occasional lifting and moving of event materials, up to 25 lbs.


Headlands Center for the Arts is committed to a diverse and pluralistic workplace and strongly encourages applications from all qualified individuals. People of Color and members of the LGBTQIA community are strongly encouraged to apply.

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to The subject line of your email should be Benefit Auction Coordinator / [Your Name]. Please submit applications by or before Sunday, December 12, 2021.

Review of applications will begin on Monday, December 13, 2021 and will continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted.


Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. Headlands makes decisions based on the merits of each candidate.

Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. Headlands will afford equal employment opportunities to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.