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Headlands Center for the Arts

Development and Campaign Manager
Due Feb 6 2022

TITLE: Development and Campaign Manager

DEPARTMENT: Development

REPORTS TO: Senior Manager, Major Gifts

STATUS: Full time, Salaried, Exempt

SALARY RANGE: $60,000–$70,000 annually

SCHEDULE: 40 hrs/week; some evening and weekend hours required.

ABOUT HEADLANDS CENTER FOR THE ARTS

Headlands Center for the Arts (Headlands) is a multidisciplinary, international arts center dedicated to supporting artists; the creative process; and the development of new, innovative ideas and artwork. Where we are is as important as what we do. Our campus comprises a cluster of artist-rehabilitated military buildings, just north of the Golden Gate Bridge at historic Fort Barry in the Marin Headlands, a part of the Golden Gate National Recreation Area.

MISSION

Headlands provides an unparalleled environment for the creative process and the development of new work and ideas. Through a range of programs for artists and the public, we offer opportunities for reflection, dialogue, and exchange that build understanding and appreciation for the role of art in society.

POSITION DESCRIPTION

Headlands’ Development Department strategizes the organization’s fundraising efforts alongside the Executive Director (ED), the Board of Directors, and the full staff with the goal of raising contributions to support Headlands’ programs. Headlands is at a pivotal moment in its trajectory; the organization will celebrate its 40th anniversary as an organization in 2022 and is in the silent phase of a significant capital campaign supporting its programs and campus. The organization’s fundraising goals and focus continue to expand as Headlands looks to deepen its impact. This expansion requires that we approach our work with strategy, flexibility, and the understanding that our duties and responsibilities are unique to the Development Department.

The Development and Campaign Manager (DCM) plays a primary support role for a high-functioning Development Department. The DCM has excellent organization, communication, and data management skills and strong attention to detail. The DCM can successfully prioritize multiple projects and initiate process improvements. An early point of contact for current and prospective donors, the DCM will play a crucial role in the campaign’s donor cultivation and stewardship cycles; they should be a warm, clear, and efficient communicator and a proactive connector and relationship-builder. The DCM will report to the Senior Manager, Major Gifts, and will support the Development and Executive teams.

RESPONSIBILITIES

CAMPAIGN ADMINISTRATION

Schedule and coordinate all meetings and tasks related to Headlands’ capital campaign, including cultivation events and meetings.

Coordinate monthly cultivation meals and create a run of show to ensure all events run smoothly and departments across Headlands are informed and prepared.

Support the design and production of campaign packets and materials.

Prepare all pledge materials in a timely manner and process each gift, entering gift information in the database, informing relevant contacts, and catalyzing appropriate thank you processes.

Prepare and send out acknowledgment letters relating to campaign giving.

Track pledges; initiate annual reminders and invoices as needed.

DEPARTMENT SUPPORT

Schedule and manage Campaign and Advancement Committee meetings, notifying staff and attendees of next steps. Engage Advancement members throughout the year via contact strategy sessions.

Creatively and proactively drive solutions to improve development systems and processes.

Support Development events as needed: list/RSVP management, front-of-house, post-event attendance entry in database.

IN-KIND & CORPORATE DONATIONS

Manage in-kind sponsorship: gathering needs from staff, managing solicitations, maintaining relationships with donors, tracking gifts and processing acknowledgments, collaborating with the finance department to ensure gifts are accurate and documented correctly.

Complete administrative tasks (research, acknowledgment letters, and pledge reminders) related to corporate giving as needed.

SPECIAL PROJECTS

Research and coordinate logistics related to Headlands’ travel program.

Work with ED and Governance Committee to prepare Advisory Council correspondence, including Council invitations, regular updates, and acknowledgments.

POSITION REQUIREMENTS

Able to organize, plan for, and complete multiple tasks with close attention to detail and prioritization to meet shifting deadlines.

Comfort with approaching and interacting with donors, institutional funders, and Board members.

High level of integrity, discretion, and judgment combined with an ethical approach to fundraising.

Comfort working independently and with a team; a self-starter

Proficiency in database management, Google and Microsoft Office Suite, and other computer software skills as required.

Interest in and familiarity with contemporary art is a plus.

Excellent written and verbal communications and presentation skills.

Excellent interpersonal communications and collaboration skills.

Desire to work in a highly dynamic, entrepreneurial environment with a shared commitment to the ongoing practice of diversity, equity and inclusion.

PHYSICAL REQUIREMENTS

Frequently required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms

Occasionally required to climb or balance; and stoop, kneel, crouch, or crawl.

Must be able to do extended periods of work at a computer.

Must be able to assist with events, which includes occasional lifting and moving of event materials, up to 25 lbs.

As of September 1, 2021, Headlands Center for the Arts requires all staff to be fully vaccinated against COVID-19. As of February 1, 2022, all staff will also be required to show proof of a COVID-19 booster vaccination.

TO APPLY

Headlands Center for the Arts is committed to a diverse and pluralistic workplace and strongly encourages applications from all qualified individuals. People of Color and members of the LGBTQIA community are strongly encouraged to apply.

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs@headlands.org. The subject line of your email should be Development & Campaign Manager / [Your Name]. Please submit applications by or before Sunday, February 6, 2022.

Review of applications will begin on Monday, February 7, 2022 and will continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. Headlands makes decisions based on the merits of each candidate.

Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. Headlands will afford equal employment opportunity to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.