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Indigo Arts Alliance

Indigo Arts Alliance Administrative Assistant

Indigo Arts Alliance (IAA) is seeking an experienced office manager to assist in supporting the day-to-day management of the administrative aspects of our organization that will continue to drive its future growth. IAA is a nonprofit artist residency program that invests in supporting artists across disciplines, including visual arts, performing arts, creative writing and music composition. IAA provides both the time and space necessary for the development of new work; it also offers public programming that uses creative processes to bring communities together and expand cultural awareness.

We are looking for a detail oriented, pro-active individual who has experience overseeing operational tasks such as accounting prep working with a bookkeeper/accountant, file systems creation (digital and manual), importing and maintaining donor databases (software: Little Green Light), basic scheduling using Google calendars, experience using project management tools i.e. Mondays.

Indigo Arts Alliance Administrative Assistant Job Description

Supports IAA operations by maintaining office systems and working closely with staff.

Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.

Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.

Completes operational requirements by scheduling and assigning employees and following up on work results.

Keeps management informed by reviewing and analyzing best practices for efficient operations, summarizing information, and identifying trends.

Works with IAA leadership to achieve financial objectives by preparing a budget for office/studio needs, scheduling expenditures, analyzing variances, and initiating corrective actions.

Managing and ordering office and studio supplies

Working with IAA’s bookkeeper in maintaining accurate up to date financial books and records

Compensation and Hours

This is a part-time position consisting of a 20 hour work week at $17.00 per hour. Working days to be determined.

Administrative Assistant Qualifications / Skills:

Managing processes

Developing standards

Promoting process improvement

Tracking budget expenses

Excellent people skills

Reporting / attention to detail

Supply management

Inventory control

Qualifications

College degree or equivalent

Two to three years’ management experience in an office setting

Specific industry experience preferred

Proficient with Microsoft Office software and Google Drive, Little Green Light Donor database system, basics of Quickbooks

Apple Mac operating systems

Staffing

IAA is currently being led by co-founder and Executive Director, Marcia Minter; co-founder Daniel Minter, Artist Director; Deputy Director, Jordia Benjamin; Ashley Page, Studio and Programs Coordinator and Aminata Conteh, Marketing and Communication Coordinator. Indigo Arts Alliance is also supported by a robust community of Board members and Advisors, community partners, sponsors and funders.

More About Indigo Arts Alliance:

Indigo Arts Alliance is in our third year of operation. A few highlights since our opening in May 2019:

Hosted 28 Artists in Residence representing 8 different countries. We offered curated experiences including Maine’s 1st African Diaspora Festival, The Welcome Table Symposium, (attended by over 200 people,) The Beautiful Blackbird Children’s Book Festival, as well as over 100 artists’ talks, art, dance and music workshops, symposia and presentations. Many of these events have been in partnership with the wonderful organizations that make up our arts and culture sector. Our programs have been featured in national magazines including National Geographic, Maine Public, Boston Global Review, Hyperallergic and more! We've also expanded our local and global community by partnering with nationally renowned organizations such as The Kennedy Center, Portland Museum of Art, and Pérez Art Museum Miami, expanding our network of collaborators. Additionally, we have been awarded grants by the Andy Warhol Foundation, New England Foundation for the Arts, Maine Arts Commission, The Crewe Foundation and many more.

This position is open until filled.

For more information, please contact jobs [​at​] indigoartsalliance.me.

Please apply via [submittable link].